Flexible working

Flexible working is the future of the workplace.

Although flexible and agile working have been buzzwords in employment law for a few years now, the pandemic has forced it onto the agenda of all organisations, whatever their size, structure, sector or location.

Despite the lockdowns and restrictions placing unprecedented demands on both employers and employees, many have adapted very well and are now looking to continue with a more hybrid working model, despite the end of the restrictions.

As well as the obvious benefits to both employers and employees of continuing to combine working from home with going into the office and more flexible hours, there are employment law and other legal implications that employers will need to consider.

Each organisation’s requirements will be slightly different and Collyer Bristow’s employment team can work with you to ensure that you have the relevant policies and procedures in place to avoid any pitfalls. Unlike other law firms we do not offer a ‘one-size-fits-all’ Hybrid working package but can provide you with bespoke guidance that suits your specific needs, including:

• Managing requests for flexible working and managing a remote workforce.
• Guidance on how to implement changes to employment contracts in ways that minimise litigation risk.
• How to avoid redundancies and practical methods to reduce expenditure, and how to manage redundancies and restructures which are unavoidable.
• Handling sickness and unauthorised absences, and the effects of ‘long Covid’ on your workforce.
• Health and safety and government guidance on maintaining Covid secure workspaces.
• Data protection issues, particularly around monitoring and recording vaccination status, testing results and sickness.
• Key managerial training including managing internal procedures whilst still working remotely, and dealing with inter-staff conflicts.

A reform of flexible working regulations

On 23 September the government opened a consultation to take views from individuals and businesses on its proposals to reform flexible working regulations. The government is consulting on five proposals which generally are designed to make flexible working the default for most. The consultation closed on 01 December 2021. The government states it is still analysing responses and is yet to publish its findings. It’s therefore not likely that any changes will be introduced for some time.

Meanwhile, the existing flexible working regulations remain in force, and businesses are being encouraged by the government to accept flexible working.

Employee expectations to work flexible and agilely have exploded and nearly half of all employers are reported to offer flexible working in 2021.

Support for employees

We advise employees on how to make statutory requests for flexible working and what your rights are if your employer unreasonably refuses a request or doesn’t respond within the decision period.

We can assist with preparing a formal request; guide you through the process; and where requests are not accepted by employers, assist you with submitting an appeal, grievance or Employment Tribunal claim if necessary.

We can also advise your flexible working rights as a parent or if you require reasonable adjustments.

Issues for employers in 2022 and beyond

COVID-19 has caused the greatest shift in UK employment law for a decade. The government launched the Coronavirus Job Retention Scheme (CJRS) which introduced the concept of furlough to UK for the first time. Many businesses had to, almost overnight, set staff up to work from home and figure out new policies and procedures to ensure proper and adequate (and sometimes legally required) monitoring and supervision were in place. Whatever the challenge during the pandemic, most employers have met it head-on and managed spectacularly.

However now, with the restrictions lifted and the requirement to work from home removed the nation is learning to live and work alongside COVID-19, which has brought its own set of challenges. For example, dealing with staff shortages and recruitment during the ‘pingdemic’; managing large amounts of accrued and rolled-forward annual leave and flexible working requests; effective monitoring supervision of staff performance and conduct whilst working remotely, and ensuring sufficient transparency, communication and continuity to keep up staff morale; dealing with a return to the workplace and the need to alter contracts of employment, and managing staff resistance to both; dealing with employees who moved out of the area, city or country during lockdown and contingency planning.

One particularly difficult area is managing inter-staff relationships and conflicts, particularly around sensitive or controversial subjects such as vaccination.

We have developed detailed training that deals with all these practical issues and more, with a selection listed below. We are able to provide simple guides for dealing with thorny issues and long-term challenges. We are happy to tailor our training to suit your particular needs, especially if you’re facing a particular workplace issue that we can help with.

For the latest updates on hybrid working listen to our Employment podcasts and read our articles.

Training workshops and seminars: